We know you have plenty to worry about for your big day so when it comes to organising the infrastructure and catering for an outdoor venue, just sit back and relax and let us do the hard work for you.
We have great contacts who can provide top quality marquees, toilets, catering and everything in between. We do all the planning and liaison to ensure that everything works perfectly on the day. We will be delighted to discuss your needs and aspirations to make sure that your Wedding Day is a truly memorable and special occasion for all the right reasons!
SES was engaged by a client to plan and provide the infrastructure, services and bar for 280 guests for a country house wedding in 2018. Marquees were required for a Drinks reception, Dining Area and a Nightclub and all had to be linked together and also fit into the available additional outside space, to ensure the event flowed smoothly for the guests. Space was at a premium for the location of all 3 Marquees and this required detailed planning not only in respect of them but for related electrical and lighting infrastructure, the provision of toilets and waste disposal, the provision of a Bar and a large kitchen area.
This required a number of site visits prior to the wedding, close engagement with the selected Contractors and a tight timeline to ensure that the entire necessary infrastructure was in place at exact locations at the correct time. SES supported this work by being on site during the ‘build’ and ensuring that the Plan was delivered as required by the client.
Likewise staffing was important for a wedding of this size, not only in terms of the correct numbers at specific times of the day and evening but also the skill set of staff. Resource planning is incredibly important and for this wedding as at other events delivered by SES, the client was delighted with the service delivered by our staff all of whom are managed and assisted by SES management.
This rural September wedding was a pleasure to be a part of. With just 7 months to pull it all together from engagement to wedding it was held over two days with the wedding on the Saturday and a lunch on the Sunday the event was held in a marquee on the clients Farm.
Following some initial discussions and research the key companies were appointed to provide: marquee, toilets, electrics, catering and furniture.
The first decision to make was where and how to place the marquee. The field was far from being a pristine flat surface but after discussions with the marquee company a location was agreed and what a stunning view it had over the Northumberland hills.
The build started on the Tuesday before the wedding there were a few hiccups along the way but we liaised with the marquee company and the family and everything was looking perfect by the Thursday evening so the decorating could commence! An English Bride and Scottish Groom called for white roses, purple thistles, lots of tartan, kilts and greenery!
Although it was a good summer it was decided that the toilets should be located within the marquee so guests didn’t have to go outside into the colder evening. We also advised putting in a few heaters which kept the chill off – although once everyone got dancing they soon had to be turned off!
There were twobands booked (one for ceilidh and one for dancing later). To avoid having transition time between the two we advised having a slightly larger stage so that both bands could have their kit set up and be ready to ‘Rock and Roll’! As the bands arrived during the wedding breakfast we met with them and showed them to the stage with all their kit to help them get set up and sound checked. Due to there being a ceilidh a large wooden dancefloor was required.
A small area of the field adjacent to the marquee was fenced off for car parking, with some careful management and guidance all cars were able to be parked in a small area and there was a ‘drop-off’ zone out the front of the marquee for taxi’s and minibuses.
Catering for large numbers in a field is never going to be easy but with careful planning it all went smoothly. The caterers had a nice kitchen area which we located on the back of the marquee so that it would not be seen by guests when they arrived. We installed a temporary water pipe so the kitchen and bar were able to have access to water without having to carry lots and lots of containers!
Through careful pre event planning everything on the day went without a hitch and the bride and groom and their families were able to enjoy a stress-free day with their guests.
SES were absolutely delighted to be a part of such a happy event and look forward to doing many more weddings in the future.
Things to think about when planning your big day:
Toilets, heating, flooring, car parking, kitchen, furniture, waste disposal, lighting, bar service, cloakroom, backups for electrics etc. – you just never know when something can go wrong! Clear up between events if over 2 days, marquee size, positioning and access.
An idyllic winter wedding with a dusting of snow and views you could look at for days!
Marquee location – the Bride’s ideal spot for the wedding was on the front lawn which unfortunately wasn’t quite big enough for the marquee before sloping off into the field next door. As soon as she showed us the spot we could see why she wanted it there – the views were magnificent, especially on a crisp winters day. So after a few site visits and discussions with the marquee provider we were able to offer a solution – by building up one end of the marquee. It’s amazing what the marquee company managed to achieve.
Access to the marquee was also down quite a steep slope which couldn’t be avoided so a walkway was installed for guests.
Weather – being in Scotland and in February this was just such a huge unknown! We had to be prepared for all eventualities! We arranged matting for the car park, had salt ready for the road and plenty of heating! This also meant we factored in a cloakroom area to the marquee in anticipation of guests coming fully dressed for the elements and needing to leave boots and coats.
As it was February and the ceremony was quite late in the afternoon guests mostly arrived and left in the dark! We worked with a fabulous company to provide some magnificent lighting around the car park, house, marquee and gardens. It was a real wow factor (as well as adding a safety aspect of course!).
SES provided a drinks service during the wedding breakfast and bar for the evening serving a range of cocktails chosen by the bride and groom. The whole day was such a great atmosphere and we just loved seeing all the happy guests laughing, chatting and dancing the night away.
During the event SES were responsible for overseeing the car parking, table service, bar and clear up between events. As well as liaising with all contractors pre, during and post event.