Pre-Event Planning - from Site to Stakeholders
What it Takes to Pull Off The GWCT Scottish Game Fair
To ensure an outdoor public event is delivered to the high standard required by the Event Committee, SES‘s planning of the event begins several months in advance and involves detailed discussions with the Committee, Traders, Activity Providers and those providing other Visitor services on site.
Regulatory safety requirement is supported by the provision by SES of Incident and Contingency Planning and SES brief stakeholders on their responsibilities in this regard.
Why Planning and Communication Are Your Best Tools when Planning Your Event
SES Planning for the event commences in September of the year prior to the event. The procurement and engagement of many Contractors is vitally important to ensure that all infrastructure is of the necessary quality and is delivered/constructed on site on time. This is coordinated by SES who also arrange for the Site Staff to be engaged and oversee their work throughout the build and breakdown of the event. A strict timeline has to be applied to this work to ensure the Site is fit for purpose for the event opening and despite various challenges ( usually weather related) this objective has always been achieved with many positive comments received on the presentational standard of the event.
The Importance of Event Safety
One of the most important aspects of planning any type of Outdoor event is detailed planning and discussion with the client. SES pride ourselves in that from the inception of an event, we have regular discussions with clients not only about the most significant and obvious parts of an event but the detail which is every bit as important.
The importance of safety at any public or private event is of absolute paramount importance not only in terms of what happens during the event itself but also in the build-up and breakdown of an event site for those who are working on site, as well as visitors and guests attending the event itself.
SES emphasizes the importance of safety to all of our clients and this is an important, if not the most important, aspect of our event planning and delivery.